WAITANGI DAY

Thursday 6 February 2025

Hawke’s Bay Sports Park, Percival Road Hastings

All stall holders must read this form and agree to the conditions

to be eligible to have a stall at this event.

 

STALL REGISTRATION INFORMATION

Calls for Stalls close when vendor space is filled. We have a limited space this year.

​Please note this is a one day event

​

1. Health and safety: Everyone who sells food at this event must make sure the food is safe to eat.

​

​1.1 You acknowledge that you have read, understood and agree to comply with the food safety guidelines in the form. At the set-up

stage and during the event, Hastings District Council environmental health officers and event organisers will be inspecting stalls to make sure that they comply with the food safety guidelines.​

​

​1.2 You understand that if your stall is not safe, environmental health officers and event organisers reserve the right to ask you to stop trading, and/or to leave the event. There will be no refund of the stall fee

​

1.3 Food Stall holders are asked to organise your own Hastings District Council or similar ‘food licence’ for this event, and individual stallholders are required to abide by the guidelines

​

1.4  As a stallholder you accept that food safety is your responsibility which absolves the organisers of any liability related to the sale of food at the event.

​

1.5 Health & Wellbeing: Ngāti Kahungunu Iwi Incorporated is dedicated to informing whānau of healthy options. All food vendors will be given an opportunity to promote and deliver healthier options for cooking.  

​​

2.0 Cooking: You are able to use several forms of cooking your kai in accordance to your food licence. Please abide by the conditions of that licence. If you are deep-frying, please bring a thick piece of custom board or timber to put under your fryer.

​

3.0 Payment: Once we receive your online application, you will receive an online invoice for payment which is due 20 January 2025. All Payments are to made by direct credit into the iwi account. All payments must be accompanied by the ID Code Number noted on your invoice so we can reconcile all payments.  

​​

4.0 Cost: All costs include gst and are for this event only.  Small whānau - $150, Med-Lge/Commercial -$300, Service Provider – No sales $60 – This is for a standard size.

 

5.0 The Kahungunu Kaitiaki Initiative (Waste Management and Recycling): The KK Initiative is a movement that aims to revitalise the traditional concept of Kaitiakitanga within Ngāti Kahungunu Iwi whilst simultaneously improving the wellbeing of our community. Stall holders will be required to remove all of their own site rubbish. Some bins for the public will be provided. You are encouraged to use recyclable and biodegradable products wherever possible.

 

5.1 We acknowledge the interconnectedness that exists between ourselves and our natural   

environment and in doing so we recognise that;

 

A) We are dependent on our natural environment for sustenance.

B) Our actions impact on our environment.

C) The health of our environment has a direct influence on the health of our people

 

5.2 As Tangata Whenua we accept that we have a responsibility to care for, protect and preserve our

Environment and we believe that at no other time has there been more of a need for Kaitiakitanga to be upheld than right now.

 

5.3 The KK Initiative endeavours to empower Tangata Whenua through education and guidance to re-

      Integrate this consciousness of care for Papatuanuku into their daily activities.

 

5.4 The ‘KK’ Initiatives underlying principles are;

• empowerment through education (mātauranga)

• inspire not enforce

• lead by example

• preserve traditional knowledge

• collaborative efforts

• achievable goals

• minimise negative impact on the environment

• maximise and effect positive change

 

We aim to;

• implement waste management systems into our daily lives ie homes, schools, hui, workplaces;

• promote and support good practices;

• educate and enable Tangata Whenua to make good choices;

• bring a deeper understanding of the relationship between food, health and land into our Iwi -  particularly from a Maori world view.

​

6.0 Clean-Up: All sites are to be left in their original clean state.

 

7.0 Alcohol: Under no circumstances can alcohol be consumed or sold on site.  

 

8.0 Power and Internet: You are required to bring your own power and internet for this event. Ie. generator and own WIFI.

 

9.0 Production: You must bring everything you need for food production including all cooking equipment, utensils, tables etc. and whatever the food is to be served on. It is recommended that on-site preparation be kept to a minimum.

 

10. Set-up & Pack-Down Times: Set-up for stall holders is available from 3pm – 8pm on Wednesday 5 February 2025 and then again on Thursday morning between 6.00am-8.00am after which all vehicles must be moved out of the stall area by 8am.

 

10.1 Vehicles: No vehicles are to be driven on the Sports Park unless authorised by the event manager. Please note, you cannot drive in the event space at all while the event is open which is Thursday 6 February from 8am to 5pm – or when people have left the complex.

 

10.0 Site: All stalls except for food caravans or trucks will be situated in front of the stadium. Each site/stall space is approximate 3m x 3m (single gazebo size).

 

10.3 Site Layout All stall holders will be shown a site layout on Monday 3 February 2025.